Writing a confirmation mail is always a good idea whenever you make payments and whenever you receive payments. Sometimes due to the technical problems in internet banking and other issues, there might be a delay in the payments so it is better to intimate the other person regarding your payment and take confirmation to avoid future discrepancies.
Especially when you are an employee or when you are in a business world then you have to intimate your suppliers or vendors whenever you make any payment or whenever you receive any payment.
Tips to Write Payment Made Mail
- Mention the amount details and invoice number against which you have made the payment.
- Mention the date on which you made the payment.
- Also include the type of transaction through which you have done the payment like NEFT Or RTGS or IMPS transaction.
- Finally ask for confirmation that money has been received or not.
Email format to Inform payment has been made
Format 1
Sub: Payment of 25,000 Rs made against invoice no G1234.
Dear _________
I am writing to inform you that today i.e on 12/03/2021 I/We have made a payment of 25,000 Rs ( Twenty Five Thousand Rupees) against your invoice number G1234 dated on 10/03/2021.
The payment was made through NEFT mode from our account number 342145677 of State Bank of India.
So kindly give your confirmation when you receive the payment.
Thanking you.
Regards,
Your Name.
Format 2
Sub: Payment made against invoice no G889789 for 1,00,000 Rs
Dear _______,
This is to inform you that I/We have made payment of 1,00.000 Rs (One Lakh Rupees) towards your invoice number G889789 dated on 11/03/2021.
We sent the money through IMPS mode on 15/03/21 at 11 Am, from our account number 23478978934 of Axis bank.
Please find the attached screenshot of the transaction and kindly give your confirmation.
Thanking you.
Sincerely,
Your Name.
Email to Inform Payment has been Received
Format 1
Sub: Payment of 25,000 Rs received against invoice no G1234.
Dear _____
This is to acknowledge that we have received the payment of 25,000 Rs (Twenty Five Thousand Rupees) against our invoice number G1234 on 10/03/2021.
Thanks for remitting the payment on the right time.
Thanking you.
Regards,
Your name.
Format 2
Sub: Payment received for invoice no G889789.
Dear _______,
I/We are writing this email to confirm that we have received your payment for an amount of 1,00,000 Rs ( One Lakh Rupees) against our invoice number G889789.
And yet we have to receive the payment for our another invoice number G912345 dated on 13/03/2021.
Hope you will make the payment soon.
Thanking you.
Sincerely,
Your name.
Also read