Train Ticket Bulk(Group) Booking Letter Format

Train ticket bulk booking request letter format

If you are planning to travel as a group and need bulk train tickets, you should write a request letter to the chief reservation office of the respective railway station. You should include the train name, the date of travel, and a complete list of passengers. You should apply for the bulk booking 1 or 2 months in advance.

Train Ticket Bulk (Group) Booking Letter

Train ticket bulk booking letter (Word format)

Download Word Format

To                                                                                                                                                    20/03/2026
The Chief Reservation Supervisor
Indian Railways
Visakhapatnam Railway Station
Andhra Pradesh

Sub: Request or bulk booking of Train Tickets (Visakhapatnam to Hyderabad)

Dear Sir,

I am writing this letter to request bulk booking of train tickets for a group of 20 members travelling from Visakhapatnam to Hyderabad.

Journey Details:

Train Name : Secunderabad Vande Bharat Express

Journy Date : 25 April 2026

Departure Station : Visakhapatnam

Destination : Hyderabad

Class : Sleeper (Non AC)

Number of Passengers : 20

Purpose of Travel : Religious Tour

I have attached the list of all 20 passengers, including their names, ages, genders, and Aadhar numbers for your reference. I have also enclosed a copy of my Aadhar card as an identity proof.

Kindly block the required tickets for above journey. I am ready to make the payment either through cash or online mode as per your instructions. 

Thanking you.

Sincerely,
Suresh Koduru
Mobile: 8452XXXX25

Train Tickets Bulk Booking Request Letter for School

Train ticket bulk booking request letter for school

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To                                                                                                                                                    20/03/2026
The Chief Reservation Supervisor
Indian Railways
Visakhapatnam Railway Station

Andhra Pradesh

Sub: Request for bulk booking of train tickets for school students (150 members)

Dear Sir,

I am writing this letter on behalf of Sri Vidya Mandir school to request bulk booking of train tickets for our students and staff travelling form Visakhapatnam to Hyderabad.

Journey Details:

Train Name : Secunderabad Vande Bharat Express

Journy Date : 25 April 2026

Departure Station : Visakhapatnam

Destination : Hyderabad, Telangana

Class : Sleeper (Non AC)

Number of Passengers : 150

Purpose of Travel : Educational Tour

As this is a large group of students, we kindly request you to arrange a block booking and provide suitable accommodation in the same or nearby coaches for the safety and convenience of our students.

We have attached the complete list of all passengers.

We are ready to make the payment either through cash or online mode as per your instructions.

Thanking you.

Regards,
Radha Kumari
Principal
Sri Vidya Mandir

FAQs

1. What about the return train booking? Whom should we contact?

You should contact the same railway reservation office where you applied for the onward journey. You can include return journey details in the same letter, and pay the return journey amount.

Return Journey Details:
Train Name : Falaknuma Expresss
Journy Date : 29 April 2026
Departure Station : Hyderabad
Destination : Visakhapatnam
Class : Sleeper (Non AC)
Number of Passengers : 150
Purpose of Travel : Educational Tour

2. What if you have multiple train journeys from one place to another?

You can mention all journey details clearly in one letter or submit a separate request for each journey. Make sure date, trains, and passengers details are clearly written.

3. When should we make the payment, before or after ticket confirmation?

Usually, payment is made after the railway confirms seat availability and booking details. The railway staff will guide you on the payment process.