Request Letters for Advance Payment Against Purchase Order

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When a buyer agrees to buy a specific product (or) service then the seller can ask for an advance payment on the purchase order (PO). In order to get advance payments from your suppliers and customers, you need to send a request letter/email asking for it.

Below are a few examples of advance payment request letters that you can use to request early payments.

Advance Payment Request Letter for Purchase Order

Sub: Request for advance payment for PO No. ……………

Dear Sir/Madam,

Thank you for choosing us to do business with you. We will do our best to provide you with the products/services you have agreed upon.

You are required to pay a 50% deposit, that is 75000 Rs as an advance, so we can begin the production work immediately.

We look forward to receiving the advance amount as soon as possible.

Thanking you.

Regards,
Your name,
Designation.

Advance payment request letter against purchase order

Simple Request Letter for Advance Payment Against a Work Order

Sub: Advance payment request.

Dear Sir/Madam,

It is about your work order no. XXXX, dated [date], you are kindly requested to pay an advance amount of 25000 Rs which is 50% of the total amount.

We will be able to begin production work immediately upon receipt of payment.

So please make payment on the earliest possible date.

Thanking you.

Kind Regards,
Your name,
Designation.

Advance payment request letter against work order

Advance Payment Request Email

Sub: Advance Pay Request for PO #2245.

Dear Sir/Madam,

You are hereby requested to pay an advance of Rs 25,000 i.e. 50% of the total amount of PO #2245.

The production work will start immediately after receipt of the advance payment. The balance amount can be paid at the time of delivery of the goods.

So kindly release the payment as soon as possible.

Thanking you.

Regards,
Your name,
Designation.

Advance payment request email

Advance Payment Request Letter to Suppliers/Vendors

Sub: Request for advance payment.

Dear Sir/Madam,

My name is [Your name], Manager of ABC Pvt Ltd. This email is related to your work order number #1254.

According to our terms, you must pay 25% of the total amount of the work order, ie 5000 Rs as an advance.

Your production work will start on receipt of the advance.

Payment can be made online or by cheque to the following bank details:

Name: ……………………..
A/C No: ……………………..
Bank Name: ……………………..
IFSC Code: ……………………..

Thanking you.

Sincerely,
Your name.


Advance Payment Request Letter to Distributors

Sub: Advance payment request.

Dear Sir/Madam,

This is in reference to your work order no. #2145 dated 15 Oct 2022, you are required to pay an advance amount of 35,000 Rs i.e. 50% of the total order value.

Please make the first payment by 21 Oct 2022 and the balance by 30 Oct 2022 So we can get on with our next production.

We hope that the payment will be made in time.

Thanking you.

Kind Regards,
Your name.
Designation.


Advance Payment Request Letter to Clients

Sub: Request for advance payment.

Dear [Client Name],

I hope you are doing well. This is an advance payment request for your order no. #1424 dated [date].

You are required to pay an advance of 20%, i.e 15,000 Rs of the total purchase value. Your order will be confirmed after receipt of the advance money.

So please proceed with payment as soon as possible.

Thanking you.

Regards,
Your name,
Designation.


Advance Payment Request Letter to Customers

Sub: Advance payment request.

Dear [Customer name],

Thank you for becoming a valued customer of ABC Pvt Ltd. We will be pleased to provide you with our services/products.

This is related to your recent purchase order for [product/service] through us. We request you to kindly confirm your order by making an advance payment of 5000 Rs i.e. 20% of the total order price.

Your order will be delivered within 7 days from the date the advance payment is received.

Please send the payment to the bank details specified on the invoice. Please do not hesitate to contact us with any additional questions.

Thanking you.

Kind Regards,
Your name,
Designation.


Advance Payment Request Letter Against a Construction Work

Sub: Advance payment request.

Dear [Customer name],

ABC Construction is issuing this letter as a request for an advance. Under the terms of the contract, an advance payment of 20% of the total construction value of the apartment/house must be paid before commencing the work.

The balance must be paid when notified. Therefore, please make an advance payment of Rs 5 Lakhs before 21 October 2022.

For any questions or additional information, please contact us.

Thanking you.

Regards,
Your name.
Designation.


Sample Letter for Asking 50% Down Payment

Sub: Request for advance payment.

Dear [Client’s name],

Thank you very much for selecting us to collaborate on your project. We are pleased to announce that we are ready to work on your project.

But in accordance with the terms of our company, a 50% deposit should be paid in advance.

Therefore, please make the down payment as soon as possible so that our team can start working on your project.

Regards,
Your name,
Designation.

Sample letter for asking 50% downpayment

Advance Payment Request Letter to Manager for Office-Related Works

To
The Manager,
Company name,
Address.

Sub: Regarding advance payment towards the installation of the RO plant.

Dear Sir/Madam,

As discussed earlier, this is to inform you that we have to pay an advance of 20,000 Rs to XYZ Water Solutions to set up an RO plant in our office. The remaining amount of 40,000 Rs can be paid after installing the RO equipment.

Please find the attached invoice as a reference and release the advance amount.

The RO Company will commence work upon receipt of the advance amount.

Thanking you.

Regards,
Your name,
Designation.


Advance Payment Request Letter to Accountant

To
The Manager,
Company Name,
Address.

Sub: Advance payment request.

Dear Sir/Madam,

Prashant Kumar, the Chief Marketing Officer of our company, will arrive on 21 Oct 2022. We have to bear the hotel and transportation costs during his stay here.

So I ask you to kindly give an advance of 10,000 Rs. If there is any balance in the advance amount I will return it to you, if the amount exceeds I will claim it later.

All bills relating to his expenses will be provided to you.

Thanking you.

Regards,
Your name,
Designation.


Employee Advance Payment Request Letter for Medical Treatment

To
The Manager,
Company Name,
Address.

Dear Sir/Madam,

This is to inform you that my son suffered an accident and is undergoing medical treatment at [Hospital name].

I request you grant me an advance of 75,000 Rs from my salary, which I need for my son’s medical expenses.

I will repay the advance amount each month from my salary.

I would be most grateful for your support.

Thanking you.

Sincerely,
Employee name,
Signature.
Designation,
Employee ID.

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