Unpaid bills are the biggest burden to any business. You should always ask for outstanding payments from your clients, otherwise, clients will delay or forget about it. Sometimes even after regular follow-ups, some clients don’t pay the dues. In that case, a strong payment release letter should be sent to them.
When you don’t receive a payment for an invoice sent to the client, then you can remind them by using any of the following payment release letters.
Request Letter for Outstanding Bill Payment
To
The Person’s name/designation,
Company name,
Address.
Sub: Payment request letter for bill no. #1235
Dear Sir/Madam,
I am writing to request the outstanding bill amount of 25,000 Rs for bill no. #1234. Please treat it as a formal reminder and make the payment as soon as possible.
We need that amount for other operations in our company. This could be very helpful if you pay your bill by 25 April 2023.
Looking forward to your prompt response on this matter.
Thanking you.
Sincerely,
Your name,
Contact no.
Simple Outstanding Payment Request Letter (1)
Sub: Outstanding payment release letter.
Dear Sir/Madam,
This is regarding the payment request for your recent order with us. You agreed to pay the payment by 21 Apr 2023 of this month. So far, we have not received the payment.
We have to settle that amount with our suppliers within 2 days, so please pay the payment.
Thanking you.
Regards,
Your name.
Contact no.
Simple Outstanding Payment Request Letter (2)
Sub: Reminder for payment release.
Dear Sir/Madam,
This is to inform you about the pending payment of Rs. 350000, that has to be released from your side for our service towards [service name]. This is a gentle reminder about the outstanding payment.
We would appreciate it if you could settle the payment before the due date.
Thanking you,
Sincerely,
your name.
Payment Release Request Email / Letter to Client
Sub: Payment release request for [Reason].
Dear Sir/Madam,
I hope you find our services/products satisfactory. We are grateful to you for doing business with us. However, we do not receive the payment for the above service with invoice no #2145.
Kindly consider this a gentle reminder about the payment. As the financial year is ending we have to close our books of accounts.
So please tell us when we can expect payment.
Thanking you.
Regards,
Your name.
Your name.
Arrears Payment Request Letter
Sub: Request for arrears payment.
Dear Sir/Madam,
This is to inform you that there is a payment overdue from your end towards your previous order from us. We keep reminding you about the payment release, however, there is no response from your side.
As per our credit terms, the maximum time to settle payments is 90 days. That due date also ends today.
Therefore please settle the outstanding payment immediately for the following invoices:
- Invoice #4563,
- Invoice #4598
- Invoice # 5124
In view of our long-term business relationship kindly release the payment immediately.
Thanking you.
Regards,
Your name.
Contact no.
Strong Letter to Release Outstanding Payment
Sub: Release outstanding payment.
Dear [Client’s name],
We regret to remind you repeatedly about the outstanding payment of Rs 50000 towards [reason]. You are not replying to our previous emails and calls.
Kindly consider this a matter of urgency. Under our terms of payment, any delay of more than 30 days may be subject to legal action.
We hope for your kind understanding in this matter. Therefore please settle the payment immediately.
Otherwise, we will proceed with legal action.
Thanking you.
Sincerely,
Your name,
Contact no.
A Polite Request for A Payment Letter
Sub: Request for payment release for [reason].
Dear Sir/Madam,
This is a payment reminder letter to formally inform you that your payment of Rs 75,000 is now overdue for two months. Kindly consider this as a friendly reminder as we need that money that amount on an urgent basis.
Therefore please make the payment at your earliest convenience.
(Kindly ignore this reminder letter if you have already initiated the payment)
Thanking you.
Regards,
Your name.
Contact no.
Payment Request Letter to a Government office
To
The Concerned Authority,
Department,
Address.
Sub: Release of outstanding payment.
Dear Sir/Madam,
With reference to bill no #1124566 towards the supply of raw material to the …………….. Project. The outstanding balance of Rs 2,00,000 (Two Lakh Rupees Only) is due as of date.
Kindly release the outstanding payment at your earliest.
Thanking you.
For [The Company Name],
Name & Signature.
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